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Fiscal Year-end Deadlines for Personnel Transactions

Posted 05/27/2014
Submitted by Flo Polek
Category: Reminders

As we are quickly approaching the end of FY2014 and the start of FY2015, the Budget, Human Resources, and Payroll offices have some year-end deadlines for you to keep in mind:

– Personnel Action Forms (PAF) or Employment Rosters for additional year-end assignments, (T1, F9) submitted to the Budget Office on or before May 19, 2014, will be charged to the current fiscal year budget (FY2014).  Paperwork received after May 19, 2014, may be charged to fiscal year 2015.  Payroll will make every effort to expense these charges in FY 2014.

– All temporary part-time employees, including staff (F0, F5, T2, and R1) and student assignments (T3), end as of June 30, 2014.  To continue the assignments for temporary part-time employees in the new fiscal year, a REACTIVATE EPAF must be submitted for FY2015. The EPAF must be submitted by June 13 in order to complete necessary approvals and meet the payroll processing timeframes.

– All faculty contracts and contract modifications for FY2015 must be received by May 30, 2014.

– Staff who are employed on an academic year schedule are required to submit Personnel Action Forms (PAFs) to the Budget Office indicating the work schedule for the new fiscal year through the normal routing process by May 30, 2014.  This is necessary to set these employees up for salary payment in the new fiscal year.  We are committed to working towards the needs of the department, however where feasible, please try to combine days off to a range of consecutive days or limit individual days.  FY2015 academic working schedules may be completed after July 1 if the scheduled start date begins after July 1, 2014.  A subsequent PAF must be submitted only if changes occur after the initial PAF was forwarded.


Please use the current EPAF process for part-time hourly employees.  Please confirm correct combinations of employee class codes and subaccounts, as well as verify that sufficient funds are available in a budget line to ensure the timely processing and payment. If you need a report of the budget that will roll on July 1, 2014, to confirm budget availability, please contact the Budget Office at

Helpful Information Provided by Payroll:

Payroll expenses for the period beginning June 16, 2014, ending June 29, 2014, and paid on July 3, 2014, will be expensed to fiscal year 2014. 

Payroll expenses for the period beginning June 30, 2014, and ending July 13, 2014, will be expensed as follows:

June 30, 2014 — Expensed to FY 2014
July 1, 2014 to July 13, 2014—Expensed to FY 2015

Time sheet amendments made prior to July 14, 2014, and approved will be expensed in FY 2014.  Time sheet amendments made after July 14, 2014, approved for the previous fiscal year period, will be paid and charged to fiscal year 2015.