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Reminder About Purchasing Requisition Approval Queues


Posted 07/12/2017
Submitted by Lauren Oberhauser
Category: Reminders

Financial Accounting Services (FAS) reminds the community that adjustments have been made to department purchase requisition approval queues. These changes became effective as of July 1, 2017.

Request forms were sent out to departments via e-mail in February 2017 in order to give departments the opportunity to request any adjustments to their current queues or to create a queue if one did not yet exist. Departments that we received a form for had their queues adjusted as requested or as close to the request as possible. Departments where we did not receive a form had their queues reviewed and any active approver whose dollar limit did not match to one of the newly set levels were adjusted in order to bring that approver to the closest new level without going over.

In addition to these queue adjustments, a few routing changes have been made as well.

As of July 1, requisitions that are being charged to accounts 68100/P, 68129/P, 68130/P, and 68135/P will now require a 2nd level of electronic review and approval before the requisition goes over to the Purchasing Department. This secondary level of approval has been put in place in order to confirm that the account selected on the requisition is the most appropriate for that particular charge. This secondary level of approval also helps reduce the need for Financial Accounting Services to reclassify charges after requisitions have been posted.

  • Any requisition that is put through to account 68100 / 68100P (Capital Expenditures) will first be forwarded to a department’s queue for their review and approval. After the department has approved the requisition, it is then forwarded to Financial Accounting Services for review and approval. After Financial Accounting Services has approved the requisition, it goes over to the Purchasing Department to be converted to a PO.
  • Any requisition that is put through to accounts 68129/P (Minor Computer Equipment – Hardware), 68130/P (Capital Minor Computer Equipment – Hardware) and 68135/P (Computer Software) will first be forwarded to a department’s queue for their review and approval. After the department has approved the requisition, it is then forwarded to OTS for review and approval. After OTS has approved the requisition, it goes over to the Purchasing Department to be converted to a PO.

 As a reminder

  • If purchasing an individual piece of equipment that costs $2,500 or more or if purchasing several pieces of equipment that will operate and function as one unit with the total unit valuing at $2,500 or more, the charge needs to be coded to Capital Expenditures (68100/P).
  • If purchasing several pieces of equipment, such as several bookcases or a desk and a chair, that total to $2,500 or more, they are not considered Capital Expenditures and should not be coded to Capital Expenditures (68100/P). 
  • If purchasing computer equipment and/or hardware that costs $2,500 or if purchasing several pieces of computer equipment and/or hardware that will operate and function as one unit with the total unit valuing at $2,500 or more, the charge needs to be coded as Capital Computer Equip. – Hardware (68130/P). 
  • If purchasing computer equipment and/or hardware that costs $2,499 or less, the charge needs to be coded as Minor Computer Equipment – Hardware (68129/P). 
  • If purchasing computer software, the charge needs to be coded as Computer Software (68135/P). 
  • You may make adjustments to your approval queues, or other Banner Finance components, at any time by submitting a Banner Finance Security Access / Change Authorization Form to Financial Accounting Services. This form can also be found on the Financial Accounting Services website under “Resources”.

If you would like to know what queues you may be an approver on or if you have any questions about the above, please contact Lauren Oberhauser in Financial Accounting Services at loberhaus@hartford.edu