The Office of Human Resources Development (HRD) would like to remind regular full-time staff that the University provides the opportunity to donate vacation time in support of full-time colleagues who are faced with emergency circumstances. The maximum amount of vacation time that can be donated by one staff member or can be received by one staff member is 10 days per fiscal year. Donated vacation time cannot be reclaimed; therefore, employees are urged to consider their own present and future needs when determining how many days/hours to donate to another employee.
Recipients of donated vacation time must have exhausted their own vacation and personal day allotments to be eligible to receive donated vacation time from another staff member. Every attempt will be made to protect the privacy of individuals who participate in the donation of vacation time program, and the identities of participants will be kept confidential, except as required to administer the policy and/or for any required legal action.
Please note that in accordance with IRS regulations, donated vacation time is considered taxable to the employee DONATING the time and not the employee receiving the time. The donating employee will be taxed in after the recipient uses donated time.
If you have any questions about this process, please contact your designated HR Service Partner. Completed Donation of Vacation Time forms must be submitted to HRD and will be processed in the order in which they are received. This form can be located on HRD’s website at http://www.hartford.edu/hrd/Forms.aspx.
Please share this information with your colleagues.