As the start of the fiscal year is upon us, HRD has been reviewing and analyzing the ePAFs that have been submitted to date and taking feedback from community users to explore opportunities to further assist our originators with this process. This has provided us with options to simplify the process to set up and/or change payroll and budgetary information.
The review has shown that the REACTIVATE ePAF has been a huge success; in fact over 500 REACTIVATE ePAFs have been submitted already! Thank you to all the originators who requested this ePAF and to Denise Limberger for being instrumental in providing detailed information and testing resulting in this ePAF’s launch in May.
As a reminder to originators, REACTIVATE ePAFs should be used for hourly student and/or temporary positions that the employee will be returning within your department. The ePAF should be submitted no more than 2 weeks in advance of the employee’s return to work. Please submit these ePAFs with the employee’s exact return to work date.
A second item HRD garnered from the review, was noting an increase in changes to labor distributions that the originators are manually typing into the comments section of many ePAFs. In an effort to provide a simpler solution to our originators and assist in efforts to ensure changes noted in the comments section are not overlooked, HRD has added a new feature to several of our ePAFs.
Originators will now be able to review the current labor distribution for the assignment and be allowed to enter the appropriate labor distribution for the position directly in the ePAF. Please ensure you review the effective date of the change to align with the appropriate exempt or non-exempt payroll cycle. This functionality has been added to all JOB DETAIL CHANGE ePAFs, REACTIVATE ePAFs and ADDITIONAL JOB ePAFs.
A few final reminders as the summer is upon us, approvers should be regularly checking their ePAF queues to approve ePAFs timely. Delays in approving ePAFs may delay payment to your employees. Approvers should also have Proxies set up who can review ePAFs on their behalf during vacation or other absence.
Thank you once again for your support and continued feedback regarding ePAFs. We hope the changes we have made are helpful. If you a have specific questions pertaining to ePAFs, please do not hesitate to contact your designated HR Service Partner or for questions pertaining to budget/labor distributions please contact the Budget Office.
Enjoy the summer!